Expense categories
Categories are your expense items, and this is where work with the section begins: until there is at least one, no cost can be entered. Nothing is seeded — the list is entirely yours.
«Добавить категорию» asks for three things:
- «Название» — what you call this cost: “Warehouse rent”, “Packers’ salaries”, “Taxes”.
- «Группа» — what the money went on. Ten groups: «Логистика», «Хранение», «Маркетинг», «Прочие услуги» and «Штрафы» — the same five Uzum charges under — plus «Зарплата», «Налоги», «Аренда», «Упаковка» and «Прочее».
- «Тип затрат» — «Переменные» or «Постоянные». The note under the field explains why it matters: «Постоянные не зависят от продаж — по ним считается точка безубыточности».
The group answers “what was paid for”; the cost type answers “does this cost grow with sales”. They are two different questions, and the profit report is built on both.
The MyProfit interface on this page is in Russian, so the on-screen labels are quoted here as they appear.
A category is archived, not deleted
Deleting a category asks «Убрать категорию в архив?» — an accurate description of what happens: the category disappears from the pickers and stays on every cost you have already recorded.
Otherwise its disappearance would rewrite past periods retroactively, and a report for a closed month would stop agreeing with itself.
Expense sources
A source is where the money was spent. Your Uzum shops appear here by themselves: they cannot be added, removed or renamed — they come from your access rights and change along with them. A shop whose access has gone stays in the list marked «Нет доступа», because costs already recorded point at it.
The «Добавить источник» button creates one of your own sources: another marketplace, an offline point, your own site. Later only its name can be changed.
One property of your own sources matters: costs on them do not enter Uzum profit. They are recorded and totalled on a line of their own, so that advertising on another platform does not understate the profit of this one.
Recurring costs
Rent, salaries, a quarterly tax or an annual licence need describing once — after that MyProfit records them for you, every month, quarter or year.
The main thing to understand about a template: it creates real records, not a rule. Every period produces an ordinary cost that lives its own life in «Операции». That is exactly why a single month can be corrected — the rent went up, a double salary was paid — without breaking the series and without the next run undoing it.
The template’s fields
- «Периодичность» — «Ежемесячно», «Ежеквартально» or «Ежегодно». It cannot be changed after creation.
- «Как учитывать» — «На дату» or «За период». The note explains the difference: «Аренда за месяц — это не расход первого числа: за первую неделю в прибыли учтётся примерно четверть.»
- «День списания» — for «На дату» only. If the month is shorter, the cost lands on its last day: a template set to the 31st gives 31 January, 30 April, 31 July.
- «Начало» — the month the series starts in. Only the month counts; the day within it plays no part.
- «Окончание» — may be left empty, in which case the template runs indefinitely.
- «Назначение» — what the cost is for. It is carried onto every record the template creates and lands in the «Назначение» column in «Операции»; it is also the only thing telling two templates in one category apart.
Saving fills in the periods you missed
If «Начало» sits in a past month, the template creates a cost for every period since — which, for someone adopting the feature mid-year, is exactly the point.
So the form states first what will be created: «Будет создано расходов: 3 на сумму 24 000 000», with the first and last dates. The line updates as you change the fields, and it is the only place where you can see «Начало» being rounded down to a month.
If you already entered those months by hand, the template adds a second copy of each. Nothing errors: the costs simply come out twice as large, and the profit too low. Check the counter before saving, and delete the extra records on the «Операции» tab.
Editing a template
On edit, the template asks «Что сделать с текущим периодом?»
- «Только будущие расходы» — the default. Everything already created stays as it is.
- «И пересчитать текущий период» — the cost for the period we are currently in is rewritten with the new values.
Earlier periods are untouched either way, and a record you deleted yourself does not come back — the deletion is treated as deliberate.
«Начало» and «Периодичность» are locked after creation: «Начало и периодичность изменить нельзя — создайте новый шаблон». The series is already built from them, and shifting them retroactively would scatter the records already written.
«Остановить» and «Удалить» are different things
«Остановить» ends the series and keeps everything: the template stays in the list marked «Остановлен», the button becomes «Возобновить», and every cost created keeps its history.
«Возобновить» continues the series from the current period: the months the template spent stopped are not created retroactively. That is deliberate — otherwise months you had already closed would grow more expensive after the fact. If there was a cost in them after all, add it by hand on the «Операции» tab.
«Удалить шаблон» removes the template itself. The costs it created stay by default and become ordinary records. Taking them along is possible only by ticking «Удалить и созданные расходы (3)» — off by default, with the number in brackets stating exactly how many records will disappear. It is the only irreversible action in the dialog, and the note under it says so plainly: «Эти расходы исчезнут из «Операций» и из прибыли».
That is how a template created by mistake is removed along with its traces, without risking half a year of real costs.
Next
- Operations: every cost in one list — where costs are entered by hand.
- Profit: what the business actually earned — how categories and cost types read in the report.